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| What is the plain language standard? |
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Oregon law requires all state agencies to prepare public communications in language that is as clear and simple as possible (ORS 183.750). This includes publications, forms and instructions, licenses, agency notices, and administrative rules. HB 2702 specifies an additional standard for written documents. A document meets the plain language standard if it, whenever possible:
- Uses everyday words that convey meanings clearly and directly
- Uses the present tense and the active voice
- Uses short, simple sentences
- Defines only those words that cannot be properly explained or qualified in the text
- Uses type of a readable size
- Uses layout and spacing that separate the paragraphs and sections of the document from each other
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| Examples |
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| Style Guides |
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| Training |
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Statewide Training and Development offers classes to improve writing skills as well as providing additional professional development instruction for state and local government employees.
Plain Language Plus: Writing for Easy Reading
Statewide Training and Development Services
- Select the iLearn link and log-in. Once logged-in you may view the most current schedule of classes and register for a class. Discover the many additional training programs available to state agencies and employees.
- Browse iLearn Help Resources section to learn more about registering and using iLearn.
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| Resources |
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Oregon State Library
Resources and services are available to all State of Oregon employees. You can register online using your official State of Oregon email address - Register
Databases
- Books 24x7 – business communications, writing
- Merriam Webster’s International Dictionary – dictionaries and thesauri
Catalog Search the Oregon State Library catalog for books, print, video, federal and state documents, and other material
Topics
Assistance: 503-378-8800 reference@library.state.or.us
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| Toolbox |
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General writing links
Readability tools
Other plain language initiatives
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